We, GRAFT Training Ltd, are collecting, reviewing and storing your data for the purposes of marketing and providing services in relation to our gym.
This privacy policy will explain how we will use the personal data we collect from you in connection with the marketing and services we provide.
We reserve the right to amend this privacy policy to reflect changes to our business, website or to data protection legislation. You should therefore revisit this privacy policy on a regular basis to ensure you are familiar with its terms.
We keep this privacy policy under regular review and will place any updates on this web page.
Who we are
This website is operated by GRAFT Training Ltd and our partners.
GRAFT is the Data Controller in relation to the data collected in connection with our services. We will be your main point of contact in relation to use of your data in connection with this website and will manage all engagement with you. When we refer to “we” in this Privacy Policy, we are referring to GRAFT Training Ltd.
GRAFT Training Ltd is a limited company registered in Scotland. Registered number: SC836842. Registered office: 18 Montagu Terrace, Edinburgh, Scotland, EH35QR.
How to contact us
If you have any questions about this Privacy Policy or the information we collect or use about you, please contact;
FAO Data Protection Officer
GRAFT Training Ltd
18 Montagu Terrace
Edinburgh
EH35QR
Email: hello@grafttraining.com
How do we collect your data?
You will directly provide most of the data we collect. We collect data and process data when you:
- Use or view our website via your browser’s cookies.
- Undertake phone conversations with us.
- Emails or letters you send to us.
- Registering for one of our services or events.
- Use our online services such as in-person, websites, social media and mobile device applications (‘Apps’).
Personal data collected
Personal data means any information about an individual from which that person can be identified. It does not include any data which has been anonymised such that a person’s identity is removed.
We collect the personal data you give us within forms you submit, when you email us, contact us and when requesting information. This information is likely to include:
- Your name
- Your address
- Your telephone number
- Your email address
- Any additional information you choose to provide
We do not invite you to provide special categories of personal data (personal data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, genetic data, biometric data (where used for identification purposes), or data concerning health, a person’s sex life or a person’s sexual orientation) to us, but we understand that you may provide such information and we process such information on the basis that you have made it manifestly public.
How long do we keep this data?
Your personal data will be securely retained for up to 7 years, or the duration of your membership, depending on which term is longer.
Who has access to this data?
GRAFT Training Ltd will have full access to the data you provide along with our partners for the purpose of technical assistance when required.
Information that might be collected automatically
We have taken every precaution to block all non-essential cookies until explicit consent has been given.
When you browse the website, we may automatically collect information about your visit by using cookies. This information may include your device type, browser, IP address, how you came to the website or how you interacted with the website. This information may be used to monitor or improve website performance or deliver targeted advertising. Information from the cookie alone generally will not identify you personally and we will not use this information in connection with any personally identifiable information you have provided.
Use of third parties
We may store your data in third party services, for example:
Cloud storage providers
When we make use of third parties we only provide the information they need to perform the service. They may only use your data for the exact purpose we specify to them and we work closely to ensure your privacy is secure and respected.
Other data
We may keep a record of data which is logged automatically by our ISP’s servers, and which we analyse. This includes your IP address, the URL you visited before ours, the URL you visit after leaving our site and which pages you visit on our site. We do not store or analyse this data in a way that identifies any individual.
Third party websites
Any information, communications, or materials you submit to us via a social media or third-party websites is done at your own risk without any expectation of privacy.
We cannot control the actions of other users of these platforms or the actions of the platforms themselves. Your interactions with those features and platforms are governed by the privacy policies of the companies that provide them.
Our website may include links to other websites, whose privacy practices may be different from ours. If you submit personally identifiable information to any of those sites, your information is governed by their privacy policies.
We encourage you to carefully read the privacy policy of any website you visit.
What are your data protection rights?
We would like to make sure you are fully aware of all of your data protection rights. Every user is entitled to the following:
- The right to access – You have the right to request copies of your personal data and associated information about our processing activities
- The right to rectification – You have the right to request that we correct any information you believe is inaccurate.
- You also have the right to request that we complete information you believe is incomplete.
- The right to erasure – You have the right to request that we erase your personal data, under certain conditions.
- The right to restrict processing – You have the right to request that we restrict the processing of your personal data, under certain conditions.
- The right to object to processing – You have the right to object to our processing of your personal data, under certain conditions.
- The right to data portability – You have the right to request that we transfer the data that we have collected to another organisation, or directly to you, under certain conditions.
If you make a request, we have one month to respond to you and we may ask you to verify your identity before we respond. If you would like to exercise any of these rights, please contact us via:
FAO Data Protection Officer
GRAFT Training Ltd
18 Montagu Terrace
Edinburgh
EH35QR
Email: hello@grafttraining.com
How to contact the appropriate authority
While we hope that we can resolve any complaints for you, you do have the option complain to the ICO (whether or not you have exhausted our complaints procedure).
Their contact details are as follows:
Website: https://ico.org.uk/
Postal address: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Telephone: 0303 123 1113 (local rate) or 01625 545 745 if you prefer to use a national rate number.
